Getting Jobs Archived

If you do work for various clients like I do then you feel the need to archive the work once in a while. I have to set aside time to do it weekly, otherwise, it gets to be pretty cluttered, whether on the hard drive or in my storage areas. Plus it’s a good practice to return the archived work to the client for their records as well. Some take it on a CD or thumb drive, some like it in a zipped file provided via FTP or similar in my case.

It’s an Easily Forgotten Task

I have had clients who wanted something a previous designer worked on updated by me but that were never provided with the final files. It’s not a good reflection on that designer and it makes my job harder. But I can understand how it happens. Clients rarely know what files will potentially be needed by future vendors. Therefore they leave it up to us to know and make sure they get what they paid for. After a project is complete though, it’s hard to remember who needs what and to keep track of getting it to them in a timely manner. In other words, it could easily fall through the cracks! Do you have a system for archiving jobs? Does it work well for you and your clients? Let me know in your comments below.